#sandrareynoldsjuniors

COVID-19 Shoot Guidelines

On 19th July, most restrictions are being lifted by the Government, however, we recommend that Shoot Guidelines are still adhered to.  Different people have differing attitudes to risk and it is important that everyone feels safe in their working environment.

The pandemic is going to be with us for some time and the more we make safe working practices a part of our everyday workflow, the better prepared we'll be in the advent of a change in circumstances in the future.  Please remember that these are guidelines, not the law.

Introduction & Context
As we navigate our way through the mire that is Covid-19, it is up to all of us to work together and ensure we are working and shooting as safely as possible.

The Government have stated that we should:

●  Wash hands regularly

●  Wear a face covering in enclosed spaces

●  Stay at least 2 meters apart (or 1 meter with a mask on)

Importantly for our industry, the Government have always stated: "Where people cannot work from home they should continue to travel to work. This is essential to keeping the country operating and supporting vital sectors and employers."

Commercial shoots cannot be done from home and therefore the following guidelines have been set out by us, using existing guidelines from the Government, the APA (Advertising Producers Association) and the AOP (Association of Photographers). These will be updated in response to feedback on how they work in practice and new legislation and regulation.

These guidelines should enable our clients and everyone else producing or attending stills and moving image shoots, to take reasonable and practical steps to safeguard themselves and each other in relation to Covid-19 and to meet their obligations to do so.

Medical Information

●  The time between exposure to Covid-19 and the moment when symptoms start is commonly around five to six days but can range from one to 14 days.

●  The isolation period following close contact with an infected person is 10 days.

●  You are considered to have been in close contact with an infected person if you have been within 2 meters of them for more than 15 minutes.

●  Covid-19 is transmitted from an infected person's respiratory secretions or aerosolised droplets (coughs/sneezes) reaching the nose, eyes or mouth of another.

●  The most common symptoms are high temperature, continuous coughing and loss or change to a person’s sense of smell or taste.

●  Some people with Covid-19 show no apparent symptoms.

●  Asymptomatic sufferers may still be infected and there is strong scientific evidence that they can transmit the virus too.

●  Fully vaccinated people can still be infected and can still pass the infection to others, although the risk of both is much lower than for unvaccinated people.

Key Principles
The purpose of social distancing and face coverings/PPE is to break the transmission cycle of the virus and reduce the risk of infection. We should operate on the basis that we could all be asymptomatic carriers and must adhere to the safety principles to minimise risk.

Therefore, the following essential rules should be adhered to by everyone:

●  Maintain 2m-distancing wherever possible (1m with risk mitigation where 2m is not viable is acceptable).

●  Wear a face covering in enclosed spaces.

●  Wash your hands regularly for 20 secs with soap and water or hand sanitiser. Alcohol-based sanitisers should contain at least 60% alcohol.

●  Cough and sneeze into a tissue and bin it immediately.

●  Report Covid-19 symptoms to your employer/production manager.

Where the social distance guidelines cannot be followed in full, productions should take mitigating actions possible to reduce the risk of transmission by:

●  Considering whether an activity needs to continue for the shoot to operate.

●  Keeping the activity time involved as short as possible.

●  Staggering arrival and departure times.

●  Using screens or barriers to separate people from each other.

●  Using back-to-back or side working wherever possible.

●  Reducing the number of people each person has contact with by using fixed teams or partnering.

Best Practices
These are recommendations as to how to structure your production, over and above Government guidelines:

●  Ensure everyone on the production produces a negative Covid test taken within 24 hours of the start of the production.

●  The number of people on location should be kept to a minimum. Only people who are absolutely required to be
present at the shoot should attend.

Pre-Production

●  Creative concepts and briefs should be able to be shot in compliance with these guidelines, in order for safe production to take place.

●  Approval from the client should be given as early as possible with as many creative decisions as possible finalised to reduce last-minute changes on shoot days, and to enable proper planning for all health requirements.

Budgeting

Due to insurance policies not covering Covid-19 risks to the production, sufficient finance should be made available to cover the extra provision required in order to comply with this guidance and in order to cover any disruption or extra requirements which may result due to Covid-19, to include (but not be limited to) the following:

●  Extra provision which may be required should regulations change.

●  Replacement of key persons or crew should they become unavailable because of Covid-19.

Casting - VIEW TALENT

●  Castings and call-backs should be done from images, self-tapes or video link-ups.

●  When casting children, their supervising adult should remain close at hand. Availability remains dependent on the child’s local authority granting a licence.

●  Those aged 70 or over, or with known pre-existing conditions should be given special consideration and enhanced measures.

●  Consider and agree backup talent and costs where appropriate.

The Shoot

●  Stagger call times where possible to avoid congestion.

●  Keep the unit as small as possible and minimise the number of crew/agency/client/talent on set at any one time.

●  Wash and thoroughly dry hands on arrival and during the day at regular intervals. Alcohol-based (60% minimum)
sanitisers should be easily accessible throughout the set/location as well as soap and water provided wherever
possible.

●  Consider a video-conferencing facility relaying video remotely to agency/client.

●  Consider increasing video monitoring on set to avoid clusters of people.

●  All crew to adhere to any safety guidelines or notices given on the day.

●  Consider any space markers where possible.

●  Walkie-talkies/radios to be correctly sanitised, bagged-up and labelled with crew names before distribution - do not share equipment.

Talent On Set

●  Ensure talent are briefed in advance of the shoot as much as possible, including that they are aware and happy if social distancing may not be achievable due to creative or other action required.

●  Where social distancing of talent might not seem achievable, adapt the process(es) as much as possible to be achievable within the guidance and regulations (e.g. use members of the same household, shoot individuals as separate plates and composite in post, etc.).

The Location/Studio - VIEW LOCATIONS

●  It should not be assumed that councils will grant filming/location permits during any lockdowns.

●  Initial location/studio research should be done remotely where possible.

●  Social distancing should be used when visiting locations/studios and meeting property owners/managers.

●  Try to ensure common areas and holding areas are outside wherever possible.

●  Prefer/prioritise for one location, without unit moves, per day.

●  Prefer/prioritise a location in a 4G area, where possible, to transmit live video over the internet if wifi is unavailable.

●  Locations/studios should be well-ventilated. Consider bringing additional equipment to change (not recycle) the air regularly if this is not the case.

●  Avoid the use of vapours, steam and hazers (including but not limited to dry ice, oil, mists or glycol) as they are likely to keep airborne infections in the atmosphere longer.

●  One crew member to meet location owner/manager 10 minutes earlier than the rest of the crew start to arrive for
handover and to go through any queries.

●  Clear communication should be maintained with location owner/manager, regarding finishing time, to ensure same crew member is on site to hand over keys and run through checks, etc. The rest of the crew should be off site at this point.

●  Locations/studios should be cleaned prior to and after shooting. Locations/studios may want to take this on themselves and charge an extra fee for this.

●  Only recce if absolutely necessary. All recces to involve minimum crew who should maintain 2m-
distancing throughout.

●  Location prep (pre-light/set-build/set-dress etc.) should be undertaken separately by one crew/department at a time, where possible.

Wardrobe

●  If fittings can be done at home they should be, relayed via video-call or photos.

●  If fittings have to be done in person, the stylist can set up clothes and supervise fitting from a safe distance.

●  Talent should dress themselves wherever possible.

●  If the stylist needs to break social distancing they should avoid face-to-face positioning, remain in fixed teams and refer to the PPE and sanitisation section below.

Hair & Make-Up (HMU)

●  Position HMU stations to allow appropriate social distancing or use Perspex screens between stations.

●  Kit should remain unique to each artist/talent.

●  Appropriate disinfecting processes should be followed - using Barbicide or equivalent.

●  If HMU artist cannot maintain social distancing, they should limit face-to-face positioning or refer to the PPE and
sanitisation section below.

●  HMU should be kept separate from Wardrobe and sufficient space should be made available both departments to maintain social distancing.

All Crew

●  All crew should sign a Health Declaration (a template can be emailed by your producer on request).

●  A person within the team must be allocated on set to be responsible for monitoring Covid-19-related matters whether that is a health and safety officer hired by production or a nominated crew member.

●  During any lockdowns, all crew should be provided with an email confirmation of their engagement or call-sheet, for them to produce if the police question them on their travel to the location.

NB: a waiver of rights by a crew member in respect of their contracting COVID-19 is of no value - UK law does not permit excluding liability for causing injury or death through negligence, so a waiver is not part of this guidance.

Hired Equipment

●  All equipment hire facilities should have their own risk assessments and health and safety practices and should provide you with a copy. Refer to the technician or company's cleaning protocols and make sure they work for your own production.

●  As equipment is usually expensive and specialised, please rely on crew or companies to clean before and after hire with instructions on how to wipe down during hire period for sanitation. Try and only use suppliers with their own clear Covid-19 protocols.

Catering

●  Consider individual hot-box or individual pre-packed delivery instead of mobile kitchen or buffet where possible.

●  Consider offering per diems to crew to bring their own meals.

●  Everyone must wash their hands before entering any catering/dining area or before eating.

●  Times for eating should be staggered to minimise numbers congregating together in any one area.

●  Requirements for dining space should allow social distancing to be maintained between people.

●  Disposable, recyclable plates and cutlery should be used.

Overseas Production

●  Any UK based crew or visiting crew/talent/agency/client from other countries must have signed the Health declaration before travel.

●  Check any air bridges and quarantining regulations before confirming crew or travel.

●  Check for any local paperwork needed for visiting crew: visas, health paperwork etc.

●  Check if proof of a negative Covid-19 test is required for anyone travelling either before they leave their own country or on entry into the visiting country, or both.

●  Ensure you are clear with your agency/client on any backup plans or cost-covering measures should a key member of travelling crew or talent fall ill.

●  Ensure you have read and understood the Covid-19 protocols for any service company you are using and distribute to travelling crew/talent/agency/client where needed.

●  Check and ensure all crew adhere to the local rules on social distancing and face coverings.

●  Ensure that anyone travelling without a member of production in attendance, has sufficient self-protection for their journey and is aware of any airline mandates regarding Covid-19 procedures, ie: check-in times, and required use of face coverings.

●  Where possible ensure that anyone travelling to the airport is in a private car, travelling alone, or a suitably sized
vehicle if travelling in a group, and that the vehicle company has adequate hygiene protocols.

●  Should any travelling crew have concerns during their travel or on arrival with any Covid-19 measures, they must inform the production manager.

Health & Safety

●  A full risk assessment, on a job-by-job basis, should be carried out.

●  Consider having a health and safety officer on shoot days for larger-scale shoots.

●  Allocate someone from the crew to be a Covid-19 officer to supervise other elements of Covid-19 preparation and conduct on set.

●  All crew should notify the production manager immediately if they develop any symptoms prior to the shoot and
remain in isolation at home.

●  All crew and talent should provide ICE contacts in case of emergency on the day of shooting.

●  All individuals on the shoot should be contacted subsequently by production manager in the event that any other
individual present on the shoot is found to have contracted Covid-19 within the two weeks following the shoot.

●  If Covid-19 symptoms occur while at home or in temporary accommodation, or the individual receives notification via the NHS Track and Trace system, the individual should isolate for 14 days and notify the production manager immediately, who in turn will need to identify and notify other other crew, talent and contributors who are deemed to have been in close contact and ask them to monitor their own symptoms.

●  All crew and talent should avoid sharing equipment and personal property (mobile phones, pens etc.). Crew must be responsible for the safety and sanitisation of their own items.

Face Coverings/PPE & Sanitisation

PPE should be provided for those needing to wear it:

Tier 1

Face covering and gloves.

●  Face coverings (not medical grade) should be worn by all crew on set where possible. Hands should be washed or sanitised before putting a face covering on and after removing it.

●  Gloves should be made available on set but should be treated as a ‘second skin’ so wearers should continue to apply hygiene precautions (not touching the face, change frequently and dispose of hygienically).

Tier 2

Tier 1 plus face shield or visor/disposable cover suit/respirator mask.

●  Those who need to break social distancing for a length of time to carry out their duties may need to wear tier 2
protection.

●  Crew likely to be required to wear tier 2 protection, depending on circumstances, will include (but are not limited to) stylist or HMU if needing to tend to talent, medic if needing to assess symptoms and some cleaning crew.

The following should also be made available:

●  A separate covered bin for safe and immediate disposal of tissues and PPE.

●  Clearly indicated and visible hygiene stations for hand-washing, with plentiful supply of alcohol-based (60% min) hand sanitiser and wipes.

Clear health etiquette to be on posters around set (e.g: Wear appropriate protection at all times / When coughing or sneezing, cover your mouth and nose with your bent elbow / Avoid touching your eyes, nose and mouth & put down and pickup items rather than handing / Do not shake hands, nor hug & maintain social distancing, etc).

Each individual is responsible for making themselves aware of the guidelines and best practices and taking responsibility for ensuring they abide by these. They are responsible for ensuring their own area and equipment is kept clean and sanitised at all times.

Site credits

This website is owned and operated by Sandra Reynolds Agency Ltd. We are registered in England and Wales under registration number 08743690, and our registered office is at The Drum House, 23 Westwick Street, Norwich NR2 4TT.

Client Terms

Model Terms

INTRODUCTION

SR is engaged in the business of providing agency services to Models and Actors desiring to obtain various assignments and has skill, knowledge, and experience in that field. SR is a registered employment agency, regulated by the Employment Agencies Act 1973, Conduct of Employment Agencies and Employment Business Regulations, providing agency services to models and actors who are engaged on a self-employed basis.

• The Model wishes to use the services of SR to try to obtain various assignments.

• Both parties wish to make clear their respective rights and obligations during their business dealings together.

OPERATIVE PROVISIONS

1. Interpretation

1.1       In this Agreement:

“MODEL” means any person SR has agreed to represent for various assignments.
"AGREEMENT" means this instrument as it may be amended, modified, or supplemented from time to time by the mutual agreement of the Model and SR.
"ASSIGNMENT" means any booking or services which are normally included in the industry relating to the provision of agency services.
"CLIENTS" means any persons for whom SR has agreed to provide models for assignments.

1.2       The headings in this Agreement are inserted only for convenience and shall not affect its construction.

1.3       Where appropriate, words denoting a singular number shall include the plural and vice-versa.

1.4        Any Model registering with SR agrees to abide by these Terms and Conditions and accepts that they may be updated from time to time. The most recent amendments will be displayed on the website https://www.sandrareynolds.co.uk/modelterms. The Model is responsible for checking and understanding amendments prior to each assignment.

2. Duration
This Agreement shall continue for as long as the Model shall continue to use SR for Services unless and until terminated in accordance with this agreement or by the mutual agreement of the Model and SR.

3. Obligations of SR

3.1        SR shall keep reasonable records relating to the provision of the Services by SR to the Model and at the Model's request shall make them available for inspection and/or provide copies to the Model.

3.2        SR shall make reasonable endeavours to obtain assignments suitable for the Model provided that the Model is not in breach of any of the conditions of this Agreement.

4. Obligations of the Model

4.1        The Model shall arrive at a booking in good time and be fully prepared with all that may be required for the particular assignment in question including (but not limited to) the specified wardrobe and accessories.

4.2        The Model must inform SR of a material change in the Model's appearance including but not limited to weight loss/gain, hair colour, style, and length.

4.3        The Model shall ensure that SR is informed at all reasonable times of the availability and the unavailability of the Model due to holidays and other commitments previously made.

4.4        The Model shall in no circumstances give out the Model's own address or telephone number to or contact a Client which has been introduced to the Model by SR, nor accept work (whether paid or unpaid) from any Client direct. If a Model works directly with a client who has been introduced to the Model by SR, SR may invoice the Model and/or Client for the commission lost based on standard fees SR would have charged for the job in question.

4.5        The Model agrees to provide SR with proof of identity taking the form of a photocopy of a passport or driving licence. This may be in paper or electronic form.

4.6        The Model understands that while working for a client, confidential information may be disclosed about the Client, or third-party Clients and such information may not be disclosed. The Model shall never release to or discuss with the press any information regarding any booking nor post anything on social media in relation to any client, product, or assignment without prior permission from SR.

5. Assignments

5.1        Once an assignment is accepted by the Model through SR, it must be fulfilled and completed through SR, including any continuation bookings, extensions, and additional usage that may arise. The Model will be liable for any losses incurred if the assignment and/or its extensions are not honoured, based on the standard fees SR would have charged for the job in question.

5.2        If the Model shall arrive late to an assignment the Model may be charged for the excess fees/wages of any personnel which may be caused because of the late arrival of the Model where such personnel are also required to attend the assignment.

5.3        If the Model shall withdraw from a confirmed assignment for any reason other than illness (to be evidenced by a medical certificate) the Model may be liable for all financial losses which may result from such withdrawal.

5.4        If the Model shall withdraw from a confirmed assignment for any reason prior to completion, SR reserves the right to withhold indefinitely all fees for that assignment for damages. The Client is permitted to use any images and/or footage from the completed part of the assignment.

5.5        The Model understands that within the usage agreed upon, the Client may change or edit images or footage. They may be cut, edited, added to, and/or combined with text, other footage/images/graphics, and modified or altered without the Model's knowledge or approval.

5.6        The Model gives consent for SR to negotiate and agree on the Model's behalf, to any extra usages which may arise following any jobs secured by SR for the Model during this agreement, even after this agreement has been terminated. It is the Model's responsibility to notify SR of any exclusive contracts the Model may have entered into with any competing products prior to or following a job done through SR which would preclude them from any further usage being agreed.

5.7        SR reserves the right to negotiate any post-assignment disputes on behalf of the Model. Any disputes will be dealt with in a way SR deems is fair and reasonable to all interested parties and SR’s decision is final.

6. Payment

6.1        In consideration for the provision of its Services, SR shall receive a percentage of 33.33% (one third) of the total fee due and owing to the Model in relation to an assignment carried out by the Model. The fee payable to the Model will be stated on the booking confirmation given to the Model prior to each assignment.

6.2        Overseas assignments may carry variations in fees due. SR will notify the Model of the fee as accurately as possible but there may be fluctuations due to currency conversion and bank charges which are not known until the time of payment. SR shall be entitled to deduct further fees to cover VAT liabilities for EC clients, tax, bank charges, and/or administration costs.

6.3        SR will invoice the Client on the Model’s behalf for work performed by the Model and raise a self-billed invoice for the Model net of the commission owing to SR. The Model agrees to accept invoices raised by SR on their behalf. All fees payable will be made directly to SR. When the Client has made payment of the fee owing, SR shall then hold this fee for up to 10 days and then pay the Model the fee, net any other fees due to SR such as preparation of publicity material and any NIC or tax deductions which may have been made by the Client as required by law, prior to payment being received by SR.

6.4        SR expects to receive payment from the Client 30 days after the completion of the Assignment. SR shall not be liable to the Model for any late payment by the client or failure of any Client to pay any fee due and owing.

6.5        SR may at its discretion pay in advance of the money being received from the Client. If this is requested by the Model and authorised by SR, a further 10% will be deducted from the total fees for this service. SR reserves the right to recover from the Model any advance payment made in the event of the failure of the Client to pay the fee due.

6.6       The Model recognises that being placed on the books of SR does not constitute an offer of employment either express or implied. The Model warrants and represents that he/she is duly entitled to lawfully work and carry out commercial activities in the United Kingdom, and that the Model has obtained all necessary work permits, consents and licences that may be required.

6.7        The Model confirms that he/she is self-employed, and therefore all fees are paid gross of taxes and National Insurance. To the extent that either SR or the Client may become liable for such taxes and National Insurance, the Model hereby agrees to indemnify them and keep them indemnified from and against all such liability, and they shall be entitled in satisfaction of indemnity, to make deductions from any money due to the Model to meet any liabilities as aforesaid. The Model understands that SR discloses all financial information regarding work the Model has done for SR to HMRC on request, as required by law.

6.8       The Model understands that is his/her duty to register with HM Customs & Excise for Value Added Tax if annual income exceeds the minimum annual turnover registration threshold for the time being. In the event of registration, the Model shall supply his/her VAT number and VAT shall be added to all invoices which are issued on the Model’s behalf following receipt of this.

6.9        The Model agrees to keep strictly secret and confidential all matters arising or coming into the Model's attention for any reason in connection with the payment of fees to the Model or to any other model using the Services of SR and not at any time for any reason whatsoever to disclose them or permit them to be disclosed to any third party except as permitted by SR.

6.10      Nothing herein contained shall give rise to a partnership between the Model and SR, nor the relationship of employee and employer.

7. Data Protection & Privacy Policy

7.1        In order to promote the Model for assignments, SR needs to collect certain Personal Identifiable Information (PII). This includes contact details, demographic information, personal statistics and bank details. All of this is necessary in order to fulfil these terms and conditions and also to fulfil Client contracts.

7.2        SR fully complies with GDPR and is committed to ensuring that any data collected is secure and protected against unauthorised or unlawful processing, accidental loss, destruction, and damage. In order to prevent unauthorised access or disclosure, suitable physical, technical, and managerial procedures have been put in place to safeguard and secure the information collected.

7.3        The Company Privacy Policy is displayed on the website, and this includes the Cookie Policy. This sets out what data SR collects, how it is used, and how it is stored. Acceptance of these terms and conditions constitutes acceptance of our Privacy Policy.

7.4        PII is collected from the Model via an online and/or paper questionnaire and sometimes via email. When the Model ceases to be with SR, all data is erased except data which is still required in order to contact the Model in the event that extra usage may be requested at a later date. When the Model is removed from the website, some details may still appear on Google searches. This is due to Google indexing which we have no control over. Normally this ceases to appear over time.

8. Promotion & Publicity

8.1        The model undertakes to behave in a professional manner and to promote the Model's name and reputation as well as the name of SR positively.

8.2        The Model recognises that all photographs relating to the Model and their inclusion in the books, websites, and social media of SR and promotional literature to be distributed by SR are essential for SR while operating in the industry. The Model should obtain permission from the copyright holder of any photographs/material given to SR for publicity material to use these photographs/material for the purpose of publicising the Model and SR. SR shall be entitled to use any such material to promote or publicise its own business as well as that of the Model. If the Model ceases to use SR as the Models agency, SR shall be entitled to continue to publicise and make use of any material printed and produced before the Model ceased to use SR as the Model's agency. SR reserves the right to promote the Model in any area they feel relevant. SR cannot be held liable for any copyright infringements however caused. All images reproduced are taken in good faith from the Model.

8.3        The Model agrees that the sum of £60 + VAT (£72) will be added to their account on 1st January each year. This fee will be to cover the cost of producing and updating SR publicity material including the cost of maintaining & updating their digital portfolio and updating their casting shots. This fee will be deducted from the Models’ earnings. The Model understands that it costs SR time and money for the initial set up including photographing, processing, editing and adding to the website and agrees that, should the Model decide to leave SR within six months of joining, they will be charged the first year's publicity fee.  This needs to be settled prior to the Model being removed from the books.

8.4        The Model agrees to promote SR as the Model’s agency on any printed or electronic media in relation to the Model including (but not limited to) Instagram, Facebook, TikTok, X, Email, and Websites. This should include contact details in the way of either email address [email protected] or a link to the Model’s page on the SR website.

9. Liability

9.1        SR will not accept responsibility or liability for any losses, claims, or proceedings incurred by a Model to either persons or property at any time while working, travelling to or from, or in connection with any assignment.

9.2         SR will not accept liability for any costs, claims, or proceedings due to the cancellation of an assignment.

10. Termination
SR may immediately terminate this Agreement at any time in the event of the following:-

10.1     If SR reasonably considers that the conduct of the Model is not in keeping with the good and valuable  reputation of SR.

10.2     If SR reasonably suspects that the Model has commenced negotiations with a Client.

10.3     If SR receives complaints about the Model's behaviour.

10.4     If the Model fails to go to a confirmed booking in breach of this Agreement.

10.5     If the Model is in breach of any other provision of this Agreement.

10.6     In the event of termination, both parties shall honour and the Model shall complete any confirmed assignments/contracts.

11. Governing Law and Jurisdiction
The validity construction and performance of this Agreement shall be governed by English Law. If any provision or part-provision of this Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable, If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of this Agreement.

Pay Next Day Terms

INTRODUCTION

(A) Pay Next Day is a scheme whereby SR would like to pay its eligible models and actors as soon as possible after the job is completed, without waiting for the client to pay SR, as is currently standard in the industry.

(B) Both parties understand that in order for an invoice to be raised for the Client, there is certain information which must be collected and authorised.  This information includes, but is not limited to, travel expenses, overtime and purchase orders. Until this information is received, an invoice cannot be raised and therefore, the final amount payable to the Eligible Model cannot be confirmed.

(C) These terms are in addition to the Model Terms which are agreed to and signed by models and actors when they are accepted onto the agencies books.  Once these Pay Next Day Terms are signed, they will replace clauses 6.2, 6.3, 6.4 and 6.5 from the Model Terms.  All other sections of the Model Terms will still apply.

OPERATIVE PROVISIONS

"ELIGIBLE MODEL" means any model or actor who has been notified by the agency as being eligible and who has agreed to the Pay Next Day Terms and activated this via their online profile.
"AGREEMENT" means this instrument as it may be amended, modified or supplemented from time to time by SR.
"ASSIGNMENT" means any booking or services which are normally included in the industry relating to the provision of agency services.
"CLIENTS" means any persons for whom SR has agreed to provide Eligible Models for assignments.

ELIGIBLE MODELS

An Eligible Model is a model, actor or family who has been registered with SR for a period of at least six months from 1^st January 2021, and has, through SR after this date, accrued Net earnings of at least £1000. Each month, any new models who have met this criteria will be notified that they are eligible to join the scheme. Once the model has agreed to the terms, they will be added to the scheme.

AMENDMENTS 

Any Eligible Model agreeing to the Pay Next Day Terms with SR accepts that they may be updated from time-to-time.  The most recent amendments will be displayed on the website www.sandrareynolds.co.uk/pay-next-day-terms. The Eligible Model is responsible for checking and understanding amendments prior to each assignment.

PAYMENT
The following clauses replace clauses 6.2 – 6.5 in the Model Terms for the duration of this Agreement:

Schedule
Once a job has been fully completed, SR will obtain all expenses, overtime and purchase orders necessary to raise the invoice for the Client.  SR will also raise a self-billed invoice for the Model, net of the commission owing to SR.  The Model agrees to accept invoices raised by SR on their behalf.  Once the invoice has been received and approved by the Client, the Model will be paid on the next working day, net any other fees due to SR such as preparation of publicity material and any NIC deductions which may be required by law prior to payment being received by SR.

Other Currencies
Overseas assignments and assignments invoiced in other currencies such as the Euro or US Dollar are excluded from Pay Next Day.  This is due to other countries having different terms and rates for tax and payments, and the variations and fluctuations due to currency conversion and bank charges.  These jobs will be paid according to the Model Terms.

Usage & Buyouts
Usages and buyouts will be invoiced separately and will only be paid once they have been confirmed as going ahead by the Client.

Fee Recovery
SR reserves the right to recover from the Model any advance payment made in the event of the failure of the Client to pay the fee due.

TERMINATION
An Eligible Model understands that there may be situations out of the control of SR which means the scheme will need to be suspended or terminated. In the event of this, SR will notify all Eligible Models in writing with one week’s notice. In this instance, the Model Terms in full will apply from the date of termination.

Privacy Policy